SUNKEN MEADOW:
NO DJs / Sound Systems, Amplifiers or Generators Permitted at the Sunken Meadow Pavilions. Bus parking is allowed in Field #4 ONLY. Areas may not be roped off. Playing fields are first come first served. NO camping tents or dining canopies over 10’ x 10’ permitted. No signage, no hammocks, no banners etc. may be attached, erected, or hung from park signs, trees etc. Pavilions must be left in a condition equal to that existing on arrival. Groups will be held responsible for all clean-up work and for the disposal of all litter if actual attendance number exceeds the number stated on the reservation. Pets are not permitted at park, due to those renting the pavilion will not have access to the dog walking trails. NO Vehicles Permitted in picnic areas. All items must be unloaded in parking lots or marked unloading zones.
Applications for alcohol can be found on our website by visiting www.parks.ny.gov, click on Regions, click on Long Island, and then choose the 2022 Group Use Permit Application located at the bottom of the page. Application MUST be received at least 14 businesses days prior to the date of the event.
When can I make a reservation?
Pavilion reservations must be made at least 14 days ahead of arrival.
How do I make a reservation?
Reservations can be made online or by calling 1-800-456-2267.
Length of Rental:
• Rental: 1 day.
• Any rental more than 1 day needs permission by facility manager.
• Pavilion hours differ by park and are listed online as well as in your confirmation letter.
Age Limitation:
Persons under 21 must be accompanied and supervised by a person 21 or older who has been issued a permit for the rental. The permit holder must be on-site throughout the permit period.
Shelter occupancy:
Designated occupancy limit as indicated.
Reservation Number and Permits
Every reservation is given a reservation number. Please record this number and have it available when you contact the facility.
What permits do I need?
Your confirmation letter includes only the cost of the pavilion. The following add-ons require a separate application and additional fees may apply:
- • Reservation fee: $7.25 per rental. This is in addition to the rental fee. All fees paid in advance.
- • Walk-in fee: $1.25 per rental. This is in addition to the rental fee. All fees paid at the facility.
- • Credit Card: Visa, MasterCard, Discover and American Express
- • Check or Money Order: Reservations cannot be made online and must be made via the Reserve America call center at least 21 days prior to the date of scheduled arrival. Full payment must be received within 5 days of making your reservation to avoid automatic cancellation.
• Catering services
• Wedding Ceremony
• Alcohol Use Permit
• Bounce House (Insurance)
• Tent Permit (Insurance)
• Pony Rides/Petting Zoos (Insurance)
Permitted add-on activities differ by park. Please email the Regional Permit Department, LongIslandPermits@parks.ny.gov, including your Reservation # in the subject line of the email. Failure to obtain an add-on permit may result in a cancelled rental.
RESERVATION & RENTAL FEES
Pavilion, shelter, room and tent rental use fees are varied based on size and amenities. Vehicle entrance fees are not waived with rental use.
PAYMENT
CANCELLATIONS, REFUNDS & CHANGES FOR DAY-USE RENTALS
To cancel your reservation call 1-800-456-2267. Or if you have an online account, login, look for My Account, and select Current Reservations. Then find the reservation you would like to cancel and select See Details. The Cancel Reservation option is located on the upper right. If you are cancelling the day of your reservation you must call the park.
• Reservations cancelled 30 days or more prior to arrival receive a full refund minus the $7.25 reservation fee and the $7.25 cancellation fee.
• Reservations cancelled 29 to 10 days prior to arrival receive a refund that is half of the use fees minus the $7.25 reservation fee and the $7.25 cancellation fee.
• Reservations cancelled 9 days or less prior to arrival receive no refund.
• There is a $7.25 transaction fee required to make a change to any reservation. To make any changes to your reservation you must call 1-800-456-2267 at least 1 day prior to your scheduled arrival.
• All fees are retained if you fail to arrive and do not inform the park of a cancellation in advance.