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Site Philip Scott Pavilion , Loop Pavilions

Pavilion
Dec 22 2024 - Jan 04 2025
Not Available
Selected
If your plans change, please modify or cancel your reservation as soon as possible to allow someone else to enjoy the park.
Activities & Amenities
 Amp (or more) Empty Empty Empty
Site Details
Site AccessDrive-In, Hike-In
Type of UseDay
Electricity HookupElectrical Outlets
Minimum Number of People1
Maximum Number of People300
ShadePartial
Platform Length30
Platform Width60
Looking For CategoryDay Use
Num of Tables50
Bicycle TrailY
Hiking TrailY
Number of Grills10
ParkingY
PlaygroundsY
Proximity to Drinking Water10
Restroom Type Within Walking DistancePublic Restroom
Table TypePicnic
Water Available at PavilionY
Checkin Time8:00 AM
Checkout Time1 hour before Sunset
Alerts and Important Information
Site
The Vehicle Use Fee (VUF) to gain entry into the park is not included with pavilion rentals.
Hempstead Lake State Park: Bus parking in Field #1. Playing fields: first come first served except for pre-approved special events on Weekends after Labor Day. NO Balloons Permitted. NO Generators. DJ Equipment Permitted ONLY in Pavilion Area. Max of 2 speakers. Max Volume 65 Decibels. Speaker(s) to have a maximum size of 30” h by 20” wide. DJ Permit ends 8:00pm or 1 hour before sunset, whichever is earlier. No signage, banners, etc. may be attached, erected, hung from park signs, trees, etc. NO tents/canopies over 10’x10’. Areas used by groups must be left in condition equal to that existing on arrival. Groups will be held responsible for all clean-up work/disposal of all litter if attendance number exceeds number stated on permit. NO PETS allowed in picnic area.

Applications for a sound system / DJs / amplified sound, pony rides, inflatable, or alcohol can be found on our website by visiting www.parks.ny.gov, click on Regions, click on Long Island, and then choose the 2022 Group Use Permit Application located at the bottom of the page. Application MUST be received at least 14 days prior to the date of the event.

When can I make a reservation?
Pavilion reservations must be made at least 14 days ahead of arrival.

How do I make a reservation?
Reservations can be made online or by calling 1-800-456-2267.

Length of Rental:

Rental: 1 day.

Any rental more than 1 day needs permission by facility manager.

Pavilion hours are listed online and your confirmation letter.


Age Limitation:
Persons under 21 must be accompanied and supervised by a person 21 or older who has been issued a permit for the rental. The permit holder must be on-site throughout the permit period.

Shelter occupancy:
Designated occupancy limit as indicated.

Reservation Number and Permits
Every reservation is given a reservation number. Please record this number and have it available when you contact the facility.

What permits do I need?
Your confirmation letter includes only the cost of the pavilion. The following add-ons require a separate application and additional fees may apply:

    Catering services

    Wedding Ceremony

    DJ/Band

    Alcohol Use Permit

    Bounce House (Insurance)

    Tent Permit (Insurance)

    Pony Rides/Petting Zoos (Insurance)
    Permitted add-on activities differ by park. Please email the Regional Permit Department, LongIslandPermits@parks.ny.gov, including your Reservation # in the subject line of the email. Failure to obtain an add-on permit may result in a cancelled rental.

    RESERVATION & RENTAL FEES

    • • Reservation fee: $7.25 per rental. This is in addition to the rental fee. All fees paid in advance.
    • • Walk-in fee: $1.25 per rental. This is in addition to the rental fee. All fees paid at the facility.

    Pavilion/room/tent rental use fees are varied based on size and amenities. Vehicle entrance fees are not waived with rental use.

    PAYMENT
    • • Credit Card: Visa, MasterCard, Discover and American Express
      • • Check or Money Order: Reservations cannot be made online and must be made via the Reserve America call center at least 21 days prior to the date of scheduled arrival. Full payment must be received within 5 days of making your reservation to avoid automatic cancellation.


    CANCELLATIONS, REFUNDS & CHANGES FOR DAY-USE RENTALS
    To cancel your reservation call 1-800-456-2267. Or if you have an online account, login, look for My Account, and select Current Reservations. Then find the reservation you would like to cancel and select See Details. The Cancel Reservation option is located on the upper right. If you are cancelling the day of your reservation you must call the park.

    Reservations cancelled 30 days or more prior to arrival receive a full refund minus the $7.25 reservation fee and the $7.25 cancellation fee.

    Reservations cancelled 29 to 10 days prior to arrival receive a refund that is half of the use fees minus the $7.25 reservation fee and the $7.25 cancellation fee.

    Reservations cancelled 9 days or less prior to arrival receive no refund.

    There is a $7.25 transaction fee required to make a change to any reservation. To make any changes to your reservation you must call 1-800-456-2267 at least 1 day prior to your scheduled arrival.

    All fees are retained if you fail to arrive and do not inform the park of a cancellation in advance.

Notes
Site
There is a general parking lot. Admission (VUF) is not included with rental.
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